Privacy Notice

1. Introduction

This privacy notice explains how the NI Conference League and its operators The Northern Amateur Football League (“we”, “us”, “our”) collects, uses, and protects your personal data when you visit our website, submit an Expression of Interest form, or make an enquiry. We are committed to safeguarding your privacy and ensuring compliance with the UK General Data Protection Regulation (UK GDPR).

2. Information We Collect

We collect the following types of data:

● Personal Information: When you fill out forms on our website (such as an Expression of Interest form or an enquiry form), we may collect your name, email address, phone number, club details, and any other relevant information you provide.

● Non-Personal Information: We collect analytics data such as IP addresses, browser types, and website usage statistics through cookies and third-party tracking tools.

3. How We Use Your Data

We process your data based on the lawful bases of legitimate interest, performance of a contract, and consent. Your data is used for the following purposes:

● League Administration: Managing registrations, handling enquiries, and facilitating communications related to the league.

● Website Performance & Analytics: Understanding visitor behaviour using tools like Google Analytics to improve our services.

● Marketing & Communication: We may use information on how you interact with content on our site to reach you on social media platforms with updates about the league and relevant events.

4. Data Sharing & Transfers

We do not sell or share your data with third parties for unrelated marketing or commercial purposes. However, we may transfer your data to trusted service providers to help us operate our website and manage our services, including:

● Google Analytics & Google Tag Manager (for website tracking and performance insights)

● Meta (Facebook) Pixel (for potential future advertising purposes)

● JotForm (for form submissions and data collection)

Some of these providers may store data on servers located outside the UK, including in the United States. We ensure that any international transfers comply with UK GDPR by relying on adequate safeguards such as Standard Contractual Clauses (SCCs) or Privacy Shield frameworks where applicable.

5. Cookies & Tracking Technologies

We use cookies to improve user experience and analyse website traffic. Non-essential cookies (such as those used for marketing or analytics) are only placed with your consent, and you can opt out at any time via our cookie settings. Essential cookies required for the website to function cannot be disabled.

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this notice and as permitted under legal and regulatory obligations. When data is no longer required, we securely delete or anonymise it.

7. Data Security Measures

We take data security seriously and have implemented appropriate technical and organisational measures to prevent unauthorised access, loss, or misuse of your data. Key personnel have undergone data security training to ensure best practices in handling personal information.

8. Your Rights Under UK GDPR

As a user, you have the following rights concerning your personal data:

● Right to Access: You can request a copy of the personal data we hold about you.

● Right to Rectification: If your data is inaccurate or incomplete, you can request corrections.

● Right to Erasure (‘Right to be Forgotten’): You can ask us to delete your data if it is no longer needed or if you withdraw consent.

● Right to Restrict Processing: You can request that we limit how we use your data under certain circumstances.

● Right to Data Portability: If applicable, you can ask us to provide your data for transfer to another service.

● Right to Object: You can object to the processing of your data, particularly for direct marketing purposes.

● Right to Withdraw Consent: If we rely on consent to process your data, you can withdraw it at any time.

● Right to Complain: If you have concerns about how we handle your data, you can lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

9. Contact Us

If you have any questions about this privacy notice or wish to exercise your rights, please contact us at:

Northern Ireland Conference League

conferenceleague@thenafl.co.uk

298 Upper Newtownards Road,

Belfast,

United Kingdom,

BT4 3EJ